5.3 Basic Skills

more detail: Microsoft Word 2013

5.3.1 Selecting certain techniques for create documents:

When beginning a new project in Word, you’ll often want to start with a new blank document:

1. Select the File tab. Backstage view will appear.

2. Select New, then click Blank document.

3. A new blank document will appear.

5.3.1 Editing documents:

Editing a word file means making changes in the text contained in a file. Editing a file covers these basic areas:

• For Adding New Text:

1. If you want to add new text at the end of a file, simply place the cursor to the end part and start typing using the keyboard.

2. For adding text in between a document, place the cursor to the required portion and start typing.

• Deleting A Part Of The File:

1. If you wish to delete some parts from the end of the file, take the cursor to the end point and keep pressing “Backspace” till the text is cleared.

2. You can also select the part you want to clear by left clicking on the text and dragging the mouse along. After the part has been selected, simply click “Backspace” and the text gets deleted.

• Copying A Text:

1. If you want to copy an entire word file, simply select the whole file or use keyboard shortcut Control + A and then right click to select the option “Copy”. You can also use keyboard shortcut Control + C. Doing so will copy the entire text.

2. If you want to copy selected text, you need to select the part of the text initially by left clicking and dragging the mouse and then follow the same procedure

• Moving Text:

1. If you want to move some text from one part of the document to another, simply select the part.

2. Right click upon the selected part and choose “Cut”.

3. Move to the desired location where you want to move the cut part. Place the cursor at the desired place.

4. Click paste or use Control +V.

5. The text block has moved from one part to another.

• Pasting Text:

1. Pasting a text is also simple as the copied contents simply need to be put in the desired place by right clicking and using “Paste” option. Keyboard shortcut Control + V also does the same.

5.3.1 Formatting documents:

Formatting refers to changing the font style, size, italics and other related parameters:

1. Select the text that want to format. If it is the entire document, click Control + A or select the specific portion.

2. After have selected the part, click on the Home tab in the top row.

3. A drop down list with font name and adjacent to it and have another drop down list displaying font size.

4. The different options like Bold, Italics, and Underline are present in the home tab itself.

Bold: if you want to bold some points, click on the icon. To remove bold, click again.

Italics: for italicizing a portion, click “I”. For removing the italics, click it again.

Underline: if you wish to underline a part, click on the “U” button. Clicking on the same button again will remove the underline.

5.3.1 Build table:

1. A table is a grid of cells arranged in rows and columns:

2. Place the insertion point where you want the table to appear.

3. Navigate to the Insert tab, then click the Table command.

4. This will open a drop-down menu that contains a grid. Hover over the grid to select the number of columns and rows you want.

5. Click the grid to confirm your selection, and a table will appear.

6. To enter text, place the insertion point in any cell, then begin typing.

5.3.1 Formatting large documents:

When the time comes to create a large Word document, such as a multi-chapter book or an extremely long paper (more than about 100 pages), you can take advantage of Word’s large-document features:

1. Select half the document, the portion you want to split into a new document.

2. Cut the selected block.

3. Summon a new, blank document.

4. Paste in the portion of the first document you cut in Step 2.

5. Save both documents.

6. Start a new, blank document in Word.

7. Save the document.

8. Switch to Outline view.

9. On the Outlining tab in the Master Document group, click the Show Document button.

10. Click the Insert button.

11. In the Insert Sub-document dialog box, hunt down the first document that you want to insert into the master document.

12. Click the Open button to stick the document into the master document.

13. If a prompt appears, asking a question about conflicting styles, click the Yes to All button.

14. Repeat Steps 10 through 13 to build the master document.

15. Save the master document when you’re done.

5.3.1 Structuring contents:

A table of contents is just like the list of chapters at the beginning of a book. It lists each section in the document and the page number where that section begins.

A really basic table of contents might look like this:

• Apply heading styles

1. To apply a heading style, select the text you want to format, then choose the desired heading in the Styles group on the Home tab.

• Insert the table of contents

1. Navigate to the References tab on the Ribbon, then click the Table of Contents command. Select a built-in table from the menu that appears, and the table of contents will appear in your document.

• Update as needed

1. Select the table of contents, click Update Table, and choose Update Entire Table in the dialog box that appears

5.3.1 Build indexes:

Creating an index in Word is a two-step process. The first step is to identify the words or phrases in a document that need to be indexed. The second part involves using those references to automatically build the index for you:

1. Select the text you want to reference in the index.

2. In the Index group on the References tab, click the Mark Entry button.

3. Type a sub entry in the Mark Index Entry dialog box (optional).

4. Click either the Mark button or the Mark All button.

5. Continue scrolling document and looking for stuff to put into the index.

6. Click the Close button

7. Press Ctrl+Shift+8 to cancel the Show/Hide command.